FileFlowFILEFLOW
Privacy
Local organization. Explicit external connections.
Updated September 12, 2026
Scope
This page describes FileFlow 1.1 and this product website. FileFlow does not require a FileFlow account for core manual organization. Optional AI connections, App Store services, cloud-backed folders, and support correspondence have distinct data flows.
Files and local storage
Core file organization runs on your Mac using the folders you authorize. The archive root may contain .fileflow indexes, configuration, operation history, journals, and recovery metadata. The app also stores configuration, folder access bookmarks, and recovery summaries in its application-support storage. API credentials are stored in macOS Keychain. These records can contain filenames and paths.
Optional AI requests
When you request cloud classification, FileFlow sends file metadata and candidate destinations to your configured endpoint. This can include filenames, extensions, source-folder names, file sizes, and folder structure. The classification prompts use metadata rather than file contents. Names and paths can still reveal sensitive information. Connection verification sends a synthetic filename to the endpoint.
Your provider
Your configured AI provider receives the requests and handles them under its own data policies. Its retention practices, availability, and fees are outside FileFlow’s control. An Ollama connection requires a separate service and model; whether that endpoint is local depends on your configuration.
Apple and cloud-backed folders
App Store purchases and restoration are handled through Apple. If you organize files in iCloud Drive or another synced location, that service may synchronize the changes under its own policies. FileFlow does not turn a synced folder into an offline-only location.
Diagnostics and support
FileFlow keeps operational diagnostics locally; the 1.1 build does not enable its optional third-party crash-reporting integration. If you email support, your email address and the information you choose to send are used to respond to your request. Do not send API keys or sensitive file contents.
This website
This website does not include advertising trackers or analytics scripts. Hosting providers may process ordinary connection information to deliver the site. Following the App Store link takes you to Apple’s service.
Your choices
You can use the manual workflow without AI and remove saved AI credentials through the app. Local configuration and recovery records may persist independently of app removal. Before deleting metadata or revoking folder access, finish any pending recovery and keep backups of your files. For privacy questions, contact fileflow@theunclej.com.